Overview

DePaul University’s crowdfunding site (“InspireDePaul”) is designed to help raise charitable funds for university-related projects. DePaul faculty, registered student groups, and staff are eligible to apply for a crowdfunding campaign. All funds donated through each campaign are charitable donations to DePaul University, and are governed by DePaul’s Gift Acceptance & Processing policy, and Fundraising Events and Activities policy.

How it works

Reach out as soon as you know you want to raise funds for your project using InspireDePaul! Planning and executing a campaign takes a minimum of 2 months, so it's never too early to let us know you're interested! Just follow these steps:

1) Submit a crowdfunding application. Projects should have specific goals and be driven by tangible accomplishments.

2) Meet with Sara Tews, associate director of annual giving (in person or by phone) to discuss your project, including all steps, roles, best practices, and a proposed project timeline.

3) Gather creative materials and work with the annual giving team to build your project site.

4) Launch project and promote to friends, family, and greater community.

5) Close project, send thank-you messages, and use funds for your project!

Roles and responsibilities:

1) A Project Lead must be appointed for every campaign (two co-leads may also be named). Project Leads are the primary individuals responsible for coordinating with Advancement on all aspects of the campaign.

2) Project Leads may also appoint Project Champions to whom they may delegate the tasks related to creating content/copy, marketing the campaign, and assisting with follow-up messages thanking the donors when the campaign is complete.

3) Volunteer Ambassadors should also be recruited. These are people who will use their networks to help promote your cause.

Together, the Leads and the Champions will work to promote their cause in the following ways:

Provide photo(s) that represent their group or project;

Create a video (no longer than 2 minutes) to support the cause;

Clearly write the campaign’s goal;

Submit a list of e-mail addresses for target donors (which may be used by the Division of Advancement and External Relations to determine the eligibility of a campaign);

Prepare personal thank-you messages to donors, and submit updates on how they will be spending the funds (for example, notifying donors that the group reached their goal and will now be purchasing new equipment, etc.);

Project Leads and Champions must send: at least one e-mail each week of the campaign to friends and family soliciting for their cause; updates on progress, via the Inspire DePaul site, while the campaign is active; one e-mail thanking all donors; and, an update 1-3 months (or longer as appropriate) after completion of the campaign to demonstrate the impact and final outcome.

Each campaign will be hosted on InspireDePaul for 30 days, though limited exceptions may apply. If the project is not funded within the allotted timeframe, the funds raised will still be allocated to the project; however, the campaign will be closed. Any monies raised, regardless of whether the goal is met, must be spent to offset the cost of the promoted project.

Additional information

Each campaign should have a specific goal and be driven by tangible accomplishments – for example, buying new club equipment, funding a faculty research project, or providing student workshop opportunities. Campaigns without a specific goal may not be approved for crowdfunding.

All content on campaign pages will be approved by the Division of Advancement and External Relations. Advancement has the right to edit, or require edits by the Project Leads, at any point in the campaign.

Each campaign must be approved by the leadership of the academic area, as appropriate. Additionally, the area budget manager must approve the allocation for all funds raised. There will be only one fund allocation per campaign.

DePaul University's Division of Advancement and External Relations (“Advancement”), in its sole discretion, will approve the participating campaigns for the InspireDePaul site. Advancement reserves the right to discontinue an active fundraiser at any time for any reason, without notice, including, and without limitation, because of changes in a group's eligibility status or a group's failure to comply with DePaul University's policies.

What else?

All monies raised must be used for the stated intention.

Advancement will provide official tax receipts to donors.

Faculty, staff, students, or other individuals are strictly prohibited from keeping any portion of the funds raised as a profit or compensation.

Premiums and services are not to be used to induce gifts. Incentives and sales, such as, and without limitation, bake sales, t-shirt giveaways, car washes, or similar events or activities, are not permissible, as they affect a donor's right to a full tax deduction for his/her gift.

Advancement will not provide any contact data on alumni, parents, friends or students. It is the responsibility of the Project Leads, Champions, and volunteer Ambassadors to utilize their own networks, preferably via e-mail communications as they are most effective, though social media should also be used.

DePaul University is a 501(c)(3) non-profit educational institution with a mission to provide academic excellence, educational access, and public service. In order for crowdfunding Project Leads to ask for a gift of any amount to the University, all gifts must comply with the institution's gift acceptance policies. Projects must align with DePaul’s mission. Projects cannot violate any laws. All gifts must be spent on the project's expenses as stipulated on the project's crowdfunding platform and in the anticipated timeframe per campaign. Projects must support DePaul University’s programs and initiatives. Funds cannot be redirected to a third-party, external charity such as the ALS Foundation, Big Brothers and Big Sisters, etc. Funds cannot be raised as a “pass through" to other charities.